The Bronx County Clerk's Role
New York does not use a Texas-style District Clerk. In Bronx County, the relevant clerk for Supreme Court records is the Bronx County Clerk, who also serves as Commissioner of Jurors and Clerk of the Supreme Court. The five New York City County Clerks act as jury commissioners and perform non-jury functions, including maintaining Supreme Court case records, certifying Supreme Court documents, filing business certificates, and collecting fees for court-document filings.
Official NY Courts pages name Hon. Ischia Bravo as Bronx County Clerk. The executive staff listed by NY Courts includes a Chief Deputy County Clerk for County Clerk Operations, a Chief Deputy County Clerk for Jury Operations, an Administrator, and Counsel. The office links users to the online records systems that make Bronx Supreme Court data searchable.
The Clerk's work blends two roles. As Clerk of the Supreme Court, it keeps and certifies civil case files. As a public-records office, it dockets judgments and liens and files business certificates. Both roles run out of the same Room 118 counter, which is why the office sees such a wide mix of requests.
Location, Hours, and Contact
The County Clerk's office is at 851 Grand Concourse, Room 118, Bronx, NY 10451, in the historic Mario Merola Building. Room 118 is open Monday through Friday, 9:00 AM to 4:45 PM, and all Room 118 departments close for lunch from 1:00 PM to 2:00 PM. The midday closure is easy to miss, so do not arrive at 1:00 PM expecting service.
Bronx County Clerk's Office
851 Grand Concourse, Room 118
Bronx, NY 10451
718-618-3300
Mon-Fri 9:00 AM-4:45 PM
(closed 1:00-2:00 PM)
Records Search Department
851 Grand Concourse, Room 118
Bronx, NY 10451
718-618-3377
Searches and Dockets questions
How to Request a Certified Copy
The Clerk uses a written-request model, not a modern web cart. For a certified Supreme Court paper or an exemplification, the requester first identifies the case and document, then sends a written request with a self-addressed stamped envelope and proper payment. All search requests must be in writing.
- Identify the case and the specific document, including the index number and filing year if known.
- Write a request letter describing the record and the certification or copy you need.
- Include a self-addressed stamped envelope for the return.
- Send payment by U.S. postal money order, certified check, or NYS attorney's check, with separate money orders for each two-year search period and for certification or exemplification.
- Mail it to the Bronx County Clerk's Office, 851 Grand Concourse, Room 118, Bronx, NY 10451.
Old index numbers are filed by the year the action began, not the year it ended. A divorce that started in 1992 and ended in 2010 is searched starting in 1992.
Records Request Fields
The request content depends on the record type, but the core fields are consistent. For judgment searches, the Clerk asks for additional party and lien detail. The table lists the typical fields.
| Field Label | Type | Required | Notes / Format |
|---|---|---|---|
| Case / index number | Text | Helpful | Speeds the search; required for a specific document |
| Party names | Text | Yes | Plaintiff and defendant, or judgment debtor and creditor |
| Filing year | Year | Helpful | Search runs by the year the case began |
| Record type | Selection | Yes | Certification, exemplification, search, or copy |
| Self-addressed stamped envelope | Document | Yes | Required for mail requests |
| Payment | Money order / check | Yes | Separate money orders per two-year period and per certification |
For property liens, the Dockets Department asks for block and lot numbers and can be reached at 718-618-3377.
Bronx County Clerk Fee Schedule
The Clerk publishes a filing-fee schedule covering Supreme Court actions, liens, certifications, searches, and copies. Fees are payable to the Bronx County Clerk; cash is accepted only in person, and personal checks are not accepted. The table lists the most-requested fees.
| Item | Amount |
|---|---|
| Supreme Court action index number | $210 |
| RPAPL Article 13 foreclosure index number | $400 |
| Motion or cross-motion | $45 |
| Note of issue | $30 |
| Notice of appeal | $65 |
| Request for Judicial Intervention | $95 |
| Certification of a Supreme Court document | $8 |
| Certification of business documents | $10 |
| Exemplified copy | $25 plus certification and copy fees |
| Search certificate, two-year period | $10 |
| Plain copy per page (minimum $1.50) | $0.65 |
The Dockets Department
The Dockets Department handles judgments, mechanic's liens, notices of pendency, hospital liens, satisfactions, building-loan agreements, and tax warrants. Judgments and liens are permanent public records indexed by name. A transcript of judgment can be filed by getting an original transcript or abstract from the awarding court in Bronx County. A notice of pendency must include block and lot numbers, a property description, and a direction to the Clerk to index the notice. Building-loan contracts must be notarized at filing.
Tax warrants changed in 2025. Effective July 1, 2025, new New York State tax warrants are filed electronically with the New York Department of State instead of the County Clerk. The Bronx County Clerk still provides certified copies and related documents for state tax warrants filed on or before June 30, 2025. The Bronx warrant search page covers this change.
What the Bronx County Clerk Does Not Handle
The Clerk is not a catch-all records office, and several common records belong elsewhere. Knowing this prevents wasted trips. Deeds and mortgages go to the City Register and ACRIS, marriage records go to the City Clerk, and inmate records go to NYC DOC.
- Deeds and mortgages, filed with the NYC Office of City Register at 3030 Third Avenue, searched through ACRIS.
- Marriage records, handled by the NYC City Clerk for marriages from 1950 to the present.
- Birth and death certificates, handled through NYC vital-records channels.
- Inmate records, handled by the NYC Department of Correction.
- Divorce decrees, which are Clerk records but restricted to eligible requesters.
Online Records and Guest Access
The Bronx County Clerk runs an online search portal for cases filed with the office, with case, lien, and business search tabs. Public information is available through Search as Guest. New York State attorneys and other authorized persons can request accounts to view more detailed case information, so a guest result is not necessarily the full electronic file. The portal requires cookies to run a search.
For Supreme Court civil cases, the Clerk's data also appears through WebCivil Supreme. Pre-1992 index numbers are on microfiche and require an in-person search or a written staff search. The Bronx court records page covers the WebCivil Supreme search fields and the broader portal landscape.
Note: A guest portal result may be enough to identify a case, but deeper documents can require a clerk request, attorney access, NYSCEF, or in-person inspection.
ADA and Visitor Notes
The County Clerk building has elevators on all public floors, a ramped main entrance, and restrooms on most floors. There is no public parking on-site or adjacent, so visitors expecting a suburban courthouse lot should plan for paid garages. For accommodations, NY Courts says users may use the online ADA accommodation request form, email with "ADA Accommodation Request" in the subject line, or call 718-618-3300, ideally a few days before coming to court.
Transit is straightforward: the 4, B, or D train to 161st Street-Yankee Stadium, or the Bx1, Bx2, or Bx6 buses. The official directions note the station elevator may be out of service, so mobility-impaired visitors should confirm MTA elevator status before traveling.